প্রিয় সুধীগণ

Message from The President

Bichitra Event Notifications 2020


Annual General Meeting (AGM) 2020 of Bichitra & Nomination Committee Details - Third Notice

Dated: February 17, 2020


Dear Bichitra members,

We are half way through the nomination process for the new executive committee to be formed, and I would like to thank you for being with us in this journey till now.
I would like to make a couple of announcements:

  1. The email address of one of the nomination committee members, Mr. Ajay Pandey, is ajay21@live.com instead of 'live.ca' as mentioned in the earlier email. For any nominations going forward, I sincerely request all our members to send nominations to the updated email address. For nominations that have already been sent, the nomination committee will ensure all the committee members are on the same page. For your reference, the contact email addresses of the nomination committee members are:

    Mrs. Sumita Biswas (e-mail: mitashib@gmail.com) (Chair of the Nomination Committee)
    Mr. Pranab Roy (e-mail: pranabroy59@gmail.com)
    Mr. Ajay Pandey (e-mail: ajay21@live.com)

  2. The nomination filing of candidates is a transparent process. Any community member can request the nomination committee on the list of nominated candidates and the executive positions they have been nominated for. What I sincerely urge to the community members is to refrain from enquiring 'who' nominated 'whom'. This has caused concerns amongst few of our members, and in consultation with the nomination committee, it is decided that names of 'Nominators' (one who nominates a candidate) will be kept confidential going forward.
Any questions, please do not hesitate to reach out to me.

*** NOTE: This is an event only for members. ***

Thanks,
Pijush Majumdar
President - Bichitra - The Bengali Association of MB Inc.
Bichitra

Annual General Meeting (AGM) 2020 of Bichitra & Nomination Committee Details - Second Notice

Dated: February 7, 2020


Dear Bichitra members,

Following up from our last email on the AGM 2020, nominations for the new Executive Committee starts today. Please refer to the Nomination Policies in the email chain below for more details.


*** NOTE: This is an event only for members. ***

Thanks
Pijush Majumdar
President - Bichitra - The Bengali Association of MB Inc.

Annual General Meeting (AGM) 2020 of Bichitra & Nomination Committee Details - First Notice

Dated: January 30, 2020


Dear Bichitra members,

It's that time of the year where the current Executive Committee of Bichitra showcases the work done in the past year, discusses plans, budget for the forthcoming year, and takes suggestions from the members to improve and strengthen the organization and its heritage going forward. This year also marks the end of the term for the current Executive Committee and selection / election of members to form the new Executive Committee for the year 2020-2022.

We are glad to announce that the Annual General Meeting (AGM) will be held on March 15, 2019, Sunday from 3 pm to 5 pm. The venue will be communicated in due course of time.

Since a new Executive Committee is to be formed at this AGM, as per our constitution, I have appointed a nomination committee who will guide, coordinate and organize the nomination procedure in a fair & democratic way. Stating the obvious, the nomination committee members are all long-standing members who have served Bichitra at various capacities in its 40 years of existence, and well-accustomed with the nomination procedures. I encourage all our valued members to read the Nomination Policies carefully and nominate suitable candidates so that Bichitra can have a dynamic team who can carry forward its 40 years of legacy to the next level.

I'm pleased to introduce the nomination committee and their contact email addresses as follows:

Mrs. Sumita Biswas (e-mail: mitashib@gmail.com) (Chair of the Nomination Committee)
Mr. Pranab Roy (e-mail: pranabroy59@gmail.com)
Mr. Ajay Pandey (e-mail: ajay21@live.ca)

Nomination Policies:

  1. Nomination starts on February 07, 2020, Friday at 12:00 pm CST and will be closed on March 07, 2020, Saturday at 12:00 pm CST. Any nominations sent before and after this time line will be considered null and void.
  2. Any member who is in good standing may nominate another member in good standing for only one position.
  3. A member can be nominated for multiple positions as long as the nominations come from different individuals (members).
  4. The nomination needs to be sent in writing by electronic method (e-mail) to all three nomination committee members together (in the To list), to avoid any technical glitches. Failure to do so will render the nomination null and void. Also, any nominations which are not in writing i.e. nominations that are conveyed by phone, verbal or any other method except email channel are not considered an official nomination, and will be considered null and void.
  5. Any member who is in good standing and wants to serve Bichitra at any capacity that he/she feels suitable for, is also eligible to self-nominate by emailing to all three nomination committee members stated above. On the day of AGM, any member who is in good standing also can stand from the floor and self-nominate himself/herself for a particular position with a desire to serve the community.
  6. None of the nomination committee members shall nominate himself/herself for a position, but may be nominated by any other general member(s) in good standing.
  7. In a situation where there are multiple candidates nominated for a single position, the respected nominated candidates will be notified by General Secretary well in advance and a secret/closed ballot will be arranged to find out the candidate who is favored / preferred over other candidate(s) by the general members on the day of AGM, unless contestants withdraw the nomination and there is only one candidate left for the said position.
  8. NO ONE should call or try to influence or solicit the nomination committee. If such an activity comes to the attention of present executive committee - a disciplinary action will be taken.
  9. Nomination committee is an independent, unbiased body consisting of more than one candidate. They're not acting under the influence of anyone. However, if any member has any true allegations of any misconduct by the nomination committee, he/she shall bring it to the attention of the current president, and the president is fully liable to thoroughly investigate the complaint and take a necessary action as per the constitution.
If there is any question or confusion regarding the nomination process, do not hesitate to directly call (204-290-6332) or email (pijush25@hotmail.com) me.

There will be regular communication going forward until the day of AGM to provide more details and clarity of the event.

Also - recognizing the contribution of the members over the past year and their continued commitment in organizational activities, we plan to host a Membership Appreciation Event post the AGM. All members present will be served with refreshments to appreciate their contribution to the organization.

Please note this is an RSVP event only for our existing members. Please respond to this email to confirm your attendance no later than March 07, 2019.

*** NOTE: This is an event only for members. ***

Thanks
Pijush Majumdar
President - Bichitra - The Bengali Association of MB Inc.
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